How to Create Local Bibliographic Records for Equipment
- In the metadata editor, make sure you are saving your records locally. Select the New menu and click on Placement Options.
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- Select “Local” for the Placement of new records and templates. Click Save. (Remember to change this back to “Network” before cataloging regular library items.)
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- On the New menu, under MARC 21 Bibliographic, click on Books (Default)
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- Fill in the information you want in your bibliographic record.
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- Click Save to save the record.
- Click the +Add Inventory menu, and under Add MARC21 Holdings click Books (Default)
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- If you are not using a standard call number scheme, make the first indicator 8 in the 852 field. Click CTRL-F to open the form editor and use the drop-down menus to fill in the subfields for the 852 field.
- You can place a call number/location in $$h and $$i if needed. Click Save.
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- Click the +Add Inventory menu, and click on Add Item
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- Fill in the item record form, and save the record
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- If you have more equipment to add to this holdings record, click +Add Item at the top of the Items list.
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- Change the description and copy numbers to indicate this piece of equipment is different from the other one, click Save.
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- In the metadata editor, release all records from the MARC21 Bib tab and the Holdings tab.
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- Here’s how the record looks in Alma:
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(updated 7/17/2023)