How to Move a Holdings Record to Another Bibliographic Record

updated: 4/10/2025

Intermediate Topics in Resource Management

 

Find the bibliographic record that has the holdings record that you want to move. Physical titles search by title or keyword: 

Physical title search

This example has two holdings records:

Image of title record showing two holdings records

 

Click on the holdings link in the upper-right side of the record.

The split-view opens and displays the two holdings records.

Image of the split view showing the two holdings records

Select the holdings record you would like to move to another bibliographic record, and click the row actions menu and select Relink

Image of the row actions menu showing relink option is selected

The Metadata editor will open up with a search panel enabling you to search for the bibliographic record to link to. Type in your search terms and click Search. 

Metadata editor search

Select the bibliographic record you want to link to and click Relink. 

Image of search result and the relink button

The holdings record appears on the correct title, click Save. 

Image of holdings on correct title

The holding now appears on the correct bibliographic record, along with its two item records: 

Image of holdings record in Alma search results

 

Related Trainings:

Assigning an Item to a Temporary Location

How to Move an Item Record to Another Bibliographic Record

How to Create Serial Item Records

 

Training Session Links

Moving a holding record and item to a different bibliographic record