Polaris Client: Deleting Items

Basic Information for deleting items via Polaris Cataloging in the Client.

Deleting Item Records for NON-OCLC USERS

  1. After logging into the client, conduct a search for the item to be deleted. The best search to yield a match will be a barcode search. Go to the menu bar and select Cataloging | Item Records, or use the shortcut Ctrl+Alt+F9.
Search for items menu

In the search box presented, select search by Barcode, enter the barcode in the For field and click Search.

Search for items by barcode
  1. You're presented with the search results. Double-click on the item.
Item search results screen
  1. Click the X icon, go to File | Delete, or use the shortcut of Ctrl + D to delete the record.
Delete item icon
  1. You will be prompted to confirm the deletion. Click Yes.
Delete item confirmation - client


The item is deleted.

  1. If Polaris detects the item being deleted is the last item that is attached to the record, you will be asked if you also wish to delete the bib record. Click Delete to delete both the item record AND the bibliographic record.
Last item delete options - client

 The records are deleted.
 


Deleting Item records for OCLC USERS

  1. After logging into the client, conduct a search for the item to be deleted. The best search to yield a match will be a barcode search. Go to the menu bar and select Cataloging | Bibliographic Records, or use the shortcut key F12.
Bib record search menu in client

 
In the search box presented, select search by Barcode, enter the barcode in the For field and click Search.

Bib record search screen in client
  1. You're presented with the search results. Double-click on the record.
Bib search results screen
  1. Go to the Linked Item Records icon, select Links | Item Records, or use shortcut Ctrl + T. Check the item records to verify whether the item you are withdrawing is the LAST COPY for your library.
Item record menu
  1. With the bibliographic record on the screen, make note of the OCLC (035) number or any other identifiers that will assist you with deleting the record from OCLC.
Bib record in client
  1. Select (double-click) the item record you wish to delete.
Item results list
  1. When the item record appears, close the bibliographic record box. If you ultimately delete the bib record as part of this process, you will be unable to complete the delete if the bibliographic record is open.
Bib and item view
  1. Click the X icon, go to File | Delete, or use the shortcut of Ctrl + D to delete the record.
Item delete screen
  1. You will be prompted to confirm the deletion. Click Yes.
Delete item confirmation - client


The item is deleted.
 

  1. If Polaris detects the item being deleted is the last item that is attached to the record, you will be asked if you also wish to delete the bib record. Click Delete to delete both the item record AND the bibliographic record.
Last item delete options - client


The records are deleted.

 

(updated 10/27/2023)

Training Session Links

Deleting Items in Polaris Client