Alma Cataloging User Group - June 29, 2020

Jun 29 2020 | 2 - 3pm

June 29, 2020 – Academic Cataloging Group Notes

ATTENDING: Amy (NDSCS), Aubrey (NMY), Ben (NDV), Drew (UND), Erika (UNF), Jasmine (NDJ), Jason (ODIN), Jenny (NDSU), Julia (NMI), Kelly (NMY), Laurie (UNE), Phyllis (TBI), Shari (UNW), Shelby (UND), Staci (NDI), Tina (NDSU), Lynn (ODIN)

Data Cleanup/Data Review:

  • NMI - Primo one item said ONLINE when they had online, print and microform, UND - browsing call numbers, UND - cutters used in 099 tags, NMI -- cutters with 092 for children’s collections, virtual browse uses 050 instead of 090 (based on bib record rather than holding) – problem listed in Basecamp.
  • Children’s fiction call numbers are often not in order (TD12709890/SF00821559). UPDATE: Lynn sent in recording created with Shelby demonstrating the process for clarity --Ex Libris evaluating.
  • NZ Manager: Ongoing discussion as to how to handle NZ – who needs access, what type of access, etc
  • Shelby created two DRAFT documents for cataloging (sent to odin-cat list on 6/5/20). Documents were reviewed and discussed. Open for further recommendations as needed. UPDATE: Shelby has updated further and will send out to the group. Encourage libraries to remove any URLs that deal with unique library – should be more general.
  • Deletes/updates processing – UPDATE: Configuration fixed. Further testing needed.
  • Related is posting to Basecamp: Where Pam indicates (we mentioned the report last time – any further thoughts/comments?):
    As a consortia, there should be discussion about protocol for if you are the last institution that has holdings and you are removing them in order to prevent situations where there is an NZ record with no institutional holdings. It would be possible to run reporting to find these "orphans" then use sets to remove in the NZ. Status: wait for ALMA to be active and stable for a month or two before deciding to get rid of anything.
  • Import batch of ebooks from EBSCO – should holdings be updated in OCLC thereby creating another record in NZ (which is not what we want)? Was this ever answered? ANSWER: everything should be coming through OCLC. They would also be in the CZ if the records are of decent quality.
  • Question from Shelby posted in BC: If we are sending in P2E forms as part of migration, why isn’t ExL putting these into IZ instead of NZ?

New Topics:

  • No new topics submitted --- what’s on your mind today?
    • Followup to 6/16 ExLibris session on Norm Rules – Lynn sent out info on some of the fix routines currently in use in ALEPH.
  • New Listserv coming July 1st!! Listserv ODIN-CAT@LISTSERV.NODAK.EDU will change to ODIN-ACAD-CAT@LISTSERV.NODAK.EDU You do NOT need to do anything --- if you are subscribed to odin-cat, we will get you on odin-acad-cat. Watch for the confirming email sometime on July 1st.
  • Update file – what happens with it? Discussion on the output files from “daily loads” and some of the anomalies. 019 tags can create problem and issue may have to be researched further after go-live.
  • Spine labels have been overall successful with some libraries switching to SpineOMatic with good results.
  • There were a few outstanding issues with cataloging setup that Shelby can help with if needed.

For 6/29

  • 6/29: The following forms/information due by NOON (can be submitted to ODINHELP):
  • Final Migration Form
  • P2E Form
  • Test Load Retention at Cutover information
  • 6/29: Submit the Go-Live Readiness Checklist to Basecamp

Tuesday Call agenda

  • Activating Electronic Resources

Future meetings

  • 7/7 - Offline Circulation
  • 7/14 - Data Review for acceptance
  • 7/21 - TBD

According to Basecamp To-Dos 00 - Key Alma-Primo VE Implementation Phase Milestones:
July 3, 2020 – Critical 3rd party integrations completed
July 10, 2020 – Technical Freeze
July 24, 2020 - Fulfillment Freeze
July 12-26, 2020 – Cutover Load
July 29, 2020 – Go Live