Services -- Circulation

Tips and hints for running ALEPH Circulation Services identifies some of the basic circulation services in ALEPH and how you MAY wish to have them run. You have the option of running them on your client by yourself if you wish or you may request them to be set up on a regular schedule (daily or weekly) by submitting a Remedy Ticket.



Overdue and Lost Billing Summary Letter (cir-51) enables you to print out overdue and lost billing summaries to send to patrons. If the loans have been made by a proxy, then a second notice letter is printed for the proxy in addition to the initial notice letter printed for the sponsor. This service is identified in the Batch Log and Batch Queue as p_cir_51.

Unpaid Transactions Letter/Update Trans to "Paid" (cash05) changes the payment status from "unpaid" to "paid" for all cash transactions that occur between the dates you enter in the form. The service can also prints a letter for each user, listing each transaction and the total amount of cash owed. A library might use this service, for example, if it transfers the responsibility for cash collection to another agency (possibly using Cash Transaction Report - cash-02 to report information.) This service is identified in the Batch Log and Batch Queue by the procedure name p_cash_05.

Notices to Patrons Owing Money (cash-06) enables you to print out notices to patrons who have debts exceeding the amount defined in this service. Service is identified in the Batch Log and Batch Queue as p_cash_06.

Loan Report (cir-04) produces a list of loans according to various criteria. This service is identified in the Batch Log and Batch Queue as p_cir_04.

Patron List (cir-05) produces a list of patrons who meet certain selection criteria. This service is identified in the Batch Log and Batch Queue as p_cir_05.

Note: If you have chosen more than one sublibrary, and you have not chosen ALL for the filters (Type, Status, Expiration Dates, Block code), the result of the filter is unpredictable, since the patrons might have different values for these fields in different sublibraries.

Hold Shelf Report (cir-06) enables you to identify items that have been on the hold shelf for a particular number of days, and to print a letter to the patron informing him that the item is no longer being held. This service is identified in the Batch Log and Batch Queue as p_cir_06.

Hold Requests Report (cir-07) produces a list of the requests placed for library material. Such requests may be for closed stack material, material that is currently out on loan (hold status "W") and for material that has become available and is waiting to be picked up (hold status "S"). This service is identified in the Batch Log and Batch Queue as p_cir_07.

Call Slips for Hold Requests (cir-12) produces call slips for hold requests and "Hold Request Not Filled" letters to patrons. Call slips will not be printed for items being reshelved. (Reshelving time is defined in tab14). This service is identified in the Batch Log and Batch Queue as p_cir_12.

Items in High Demand (cir-14) produces a list of items in high demand that have at least the number of hold requests that you specify in this form. This service is identified in the Batch Log and Batch Queue as p_cir_14.

Report of Returned "Lost" and "Claimed Returned" Items (cir-16) produces a report for all returned loans that were considered "lost" or "claimed returned" (item that was loaned and the patron claims that he returned it, although it is still registered in the system as being on loan). The service is run on Z36h (history file). A library that does not keep Z36h records can not use cir-16. This service is identified in the Batch Log and Batch Queue as p_cir_16.

Report / Delete Expired Hold Requests (cir-17) enables you to identify, report and delete expired holds (i.e., hold requests whose "Last interest date" has passed). It produces a report or produces a report and deletes the holds as well. This service is identified in the Batch Log and Batch Queue as p_cir_17.

General Circulation Statistics (cir-30) produces a statistical report that includes all important circulation activities (Loans, Renewals, Holds and Returns) on one report. This service is identified in the Batch Log and Batch Queue as p_cir_30.

Circulation Statistics by Activity Type (cir-31) produces a statistical report that includes all important circulation activities (Loans, Renewals, Holds and Returns) on one report. This service is identified in the Batch Log and Batch Queue as p_cir_31.


Created on ... September 16, 2005