ODIN Advisory Committee
October 24 & 25, 2002
Present:
Jan Wysocki - MSU/Bottineau, Larry Greenwood - Minot State, Ted Smith -
ND Supreme Court Law Library, Gerald Newborg – State Historical Society of ND,
Gary Gott - UND Thormodsgard Law Library, Leeila Bina – Q&R Medcenter One –
THOR rep, Wilbur Stolt - UND Chester Fritz Library, Lila Pedersen - UND H.E.
French Library of the Health Sciences, Charles Pace – Fargo Public Library,
Dennis Page, Chair - Grand Forks Public Library, Phyllis Bratton – Jamestown
College, Darryl Podoll – Valley City State University, Lillian Crook -
Dickinson State, Celeste Ertelt – Lake Region State College, Doris Ott – ND
State Library, Marlene Anderson – Bismarck State College, Karen Chobot – ND
State College of Science, Shelby Harken – UND Chester Fritz Library, Ellen
Kotrba – ODIN, Tony Stukel – ODIN, Pamela Drayson – NDSU, Cindy Larson – ND
State Library, Gary Johnson – SDLN, Dolores Vyzralek – State Historical Society
of ND
Chair Dennis
Page called the meeting to order at
ODIN Director Report
Grant
Crawford was unable to attend due to ERP implementation. Tony Stukel presented ODIN, IVN and NDUS
highlights. For more information, see:
http://www.ndus.nodak.edu/NDUS_Tech_Info/services/
Lillian
Crook commended Tony for keeping ODIN library interests in the forefront of
NDUS decision-making. Due to each
library’s unique contributions, Stukel keeps NDUS aware of what’s needed to
enable
Stukel reported
on the Information Technology Coordinators Group and that he is involved in the
Tech document being submitted to the Legislature.
ConnectND is
the project which will provide financial, human resources and other
administrative support services to state government. This project is shared by the state
Information Technology Department and the NDUS.
Information on the project can be found at:
http://www.nodak.edu/connectnd/
Stagenet
http://www.stagenet.nd.gov/organization/index.html
StageNet has
also been referred to as “the network rollout”. It includes the expansion of IVN, expansion
of networking to schools and libraries, and the licensing of network content
(Electric Library). During this network
expansion ODIN libraries have had some issues with IP changes which caused
problems with statewide database access. Procedure
for trouble shooting such problems and preventing them is being evolved and
improving.
Grand Forks
Public Library is in the process of changing to ITD for their T-1 line. Coordination is important when dealing with
IP changes so that access is minimally impacted.
Electric
Library usage is about 82% K-12; 8% NDUS; and 4% public libraries. Digital certificates may negate need for IPs
in the future.
At the
LIBRARY DIRECTOR NEWS/REPORTS
Lila
Pedersen reported on an NLM internet connection grant; PDA (personal digital
assistance) booth at the Upper Great Plains Technology conference at the
Fargodome; NLM “Virtual Reference Live” grant (partnering with Hawaii Medical
Library); and implementation of ILLiad at their library.
Larry
Greenwood reported that Janet Essency is leaving
Doris Ott
reported on their participation in the National Book Festival in Washington DC
where they partnered with the ND Tourism Dept and Washburn Interpretive Center
to create Sacagawea bookmarks as they promoted their book character of
Sacagawea; involvement in workshops around ND to promote and teach Gale,
ProQuest, Electric Library and ODIN databases.
Ott also noted these new libraries in ODIN: Carrington Elementary and High School,
Lillian
Crook reported that they have a subscription to New York Times Historical
Newspapers; are holding “Book Discussion Sessions” and their participation at
the Arts & Humanities Summit.
Ellen
Kotrba indicated that the Grand Forks Air Force Base Library is also new in
ODIN. Celeste Ertelt commented that
student works and volunteers are an invaluable asset to her library and library
usage is increasing.
Ted Smith
reported they have budget cut issues.
Gary Gott
indicated he is on his last year on the University President’s Council and
indicated the budget shortfall is still there.
Gott indicated they have let the bid for compact shelving and will be
putting most of their collection in the basement. This summer his library will be doing major
shifting of books.
Darryl
Podoll commented on the Virtual Reference module of Docutek. They have set it up for the hours of
Charles
Pace announced that Southpointe (their new branch library) opened
Marlene
Anderson reported they have received 17 applications for their Technology
Services librarian position and they are also involved in a Book Talk grant –
“Great Books – Great Films”.
Phyllis
Bratton indicated her budget has not been cut and in fact was increased.
Karen
Chobot announced the 100th anniversary of the college and much work
is being put into the celebration.
Chobot also commented on a current project – “One City – One Book” where
they are partnering with Leach Public Library and the Breckenridge Public
Library to read one book city-wide (White Crosses). She also indicated they are cutting paper
serial subscription to cover a 10% decrease in their budget.
Jan Wysocki
reported they are dealing with a 2% budget cut and that their campus library
class is required.
Wilbur
Stolt reported on their new wireless setup for patron usage. Three laptops and wireless card are available
for checkout. UND is also involved in a
pilot project dealing with a campus-wide printing system. Student government is giving students 200
free prints. UND is undergoing re-accreditation. UND, NDSU and UND Medical Library are
participating in cooperative resource sharing.
Betty Gard, UND was named NDLA Librarian of the Year.
Pam Drayson
reported that no budget cuts are anticipated although she froze book budget at
50%. The Health Science branch has been
renovated. Drayson indicated an official
notification to join ODIN would be sent to MnSCU/PALS when ODIN negotiations
with Ex Libris are complete.
Gerald
Newborg reported that very soon, the Bismarck Tribune will be features on
Newspapers Archive.com. For more
information, see: http://www.state.nd.us/hist/newshome.htm Click on NewspaperArchive.com
SDLN Report
Gary
Johnson reported on various happenings in SDLN and indicated that their
selection will be broadcast very soon. A
lot of work lies ahead with a lot of project planning. In
NEW SYSTEM STEERING COMMITTEE
Stolt
restated the recommendation of their committee to Ex Libris and the ODIN
Advisory Council approval of that recommendation both via the July 29th
IVN meeting and subsequent online voting.
Thanks were expressed to all participants in the process and the
directors for allowing staff to take time off to provide valuable input into
the process. Stukel recommended putting
letters of commendation into the personnel files of those who assisted in the
process. Page offered to do this task.
NEW SYSTEM MIGRATION
There was a
lot of discussion on what types of migration issues would be facing ODIN
libraries. Also, who would go first and
how would this be decided. Stukel noted
there would be many phases to this process.
There most certainly will be a cleanup phase of existing data as data is
looked at, compared and ultimately scheduled for migration. M-Teams (Migration teams), User Groups and
tutorials will be important aids through-out the process. An example of what may take place:
Identification of what data to
migrate
Cleanup of data as necessary
Mapping of data elements from PALS
to Ex Libris
Data Migration phase
Testing
Pre-training of staff – to allow
time for staff to form questions, etc for when real
training
begins
Changes
Perhaps more data migration or
redo’s of data migration
More Testing
Formal Training
When ready, migrate
the first library
Testing
More Training
Continue with other libraries
More Testing and Training
Complete migration
Archive necessary files from PALS
Turn off PALS files
Shut off UNISYS machines
Stukel will
contact ODIN libraries to ask for their responses concerning:
The meeting
adjourned at
Chair
Dennis Page called the meeting to order at
E-BOOKS GRANT PROPOSAL
Darryl
Podoll, Chair of the E-book committee reported on a grant that is being
submitted to LSTA. Others on the
committee are Kathy Richardson (NDSU libraries); Judy Rieke (UND Medical
Library); Mary Drewes (UND Chester Fritz Library); Karen Chobot (NDSCS Library);
Susan Podrygula (Minot State Univ. Library); Rhonda Schwartz (UND Law Library);
and Marian Ford (Dickinson State Univ. Library). The grant is for approximately $34,000 to
purchase Science and Technology e-books which will be placed into the Minitex
collection. Minitex e-books have a three-day
checkout period.
Other
e-book discussion ensued. E-books
dealing with technology are most welcome in this environment due to the fact
they go out of date very quickly.
Concerns were noted that netLibrary has now been taken over by OCLC and
not all the kinks have been worked regarding cost issues. Ongoing access charges appear to be on the
horizon. The access cost of an online
e-book may equal or be less than the cost of owning a book and keeping on the
shelves. Some felt that e-book usage may
be clogging bandwidth. E-books appear to
be cumbersome to read. Most felt that
e-books don’t replace the collection but supplement it and that being on the
cutting edge of new technology most certainly will help in deciding how e-books
may be used in the future. When asked,
Stukel pointed out that there is no cost to libraries who decide to load the
e-books into their online catalog. He will
take the total e-book count of the Minitex collection away from the library
title count (for those libraries opting to load e-books) when billing. It was also noted that the ND State Library
paid for the $100 one-time cost for a library who wishes to load the Minitex e-book
collection into their catalog.
GALE & PROQUEST DATABASE
CONTRACTS
The
three-year contract for Gale is up in June 2003 and Gale indicates they may
allow the contract to be extended a year to allow the
Doris Ott
indicated that $400,000 was included in their optional budget for funding for
statewide databases. Arguments will
include “economic tool” and “investment in technology infrastructure”. Ott encourages everyone to talk to
legislators in their communities now during the campaigns.
Stukel
indicated he uses 400+ list of all ND libraries when
negotiating contracts so as not to leave someone out. It was noted by those in attendance that
reference librarians should be involved in new database ideas.
LIBRARY VISION 2010 UPDATE
The next
Library Coordinating Council meeting is November 14 & 15, 2002. The 2010 draft has been sent out on various
electronic lists and all are invited to comment. There will be wording changes in legislation
mainly dealing with the new name and changes in ideals. New members on the Council include Phyllis
Kuno, Trinity Bible College replacing Phyllis Bratton; Iris Swedlund, Velva
School & Public Library replacing Mickey Butz; and Cheryl Tollefson,
Dickinson Area Public Library replacing Jerry Kaup.
The ND
State Library is requesting $237,500 in LV2004 funding for grants for
partnerships, innovative projects, connectivity and adding of records to
statewide database. Many new libraries
are interested in joining ODIN although no new libraries will be configured for
the next two year during migration.
These libraries will be figured into negotiations. The reason for the halt is that costs for the
new system are unknown and Stukel likes to apprise the
library of ongoing costs before they make their decision to join. Ott did mention that there is a new “joint
powers agreement” in place for schools that increases their ability to fund and
pay as a group instead of consolidation.
GOVERNANCE
Page
indicated that the current governance document needs updating with NDSU and all
the other libraries that have been joining ODIN. Lila Pedersen has agreed to chair the
committee and Phyllis Bratton, Gary Gott, Charles Pace and Doris Ott agreed to
be on the committee. They will look at
the kinds of libraries, voting structure, and other changes that appear
necessary. They expect to have a draft
ready for the April meeting.
User Groups
were discussed. The ODIN Office will
become the facilitator of all user groups.
This merely means that they will schedule at least one user group per
year, more if needed (specific by subsystem as necessary). They will post regularly to the electronic
lists to inspire comments. There will be
five User Groups and their electronic lists are:
ODIN-CIRC Circulation,
Inventory, Booking Depcon, etc. issues
ODIN-ACQ-SER Acquisitions,
Serials, Binding, etc. issues
ODIN-ILL Interlibrary
Loan issues
ODIN-REFERENCE Reference,
Database issues
ODIN-MED Cataloging,
Marc Editor issues
These lists
are all “at” @LISTSERV.NODAK.EDU. It is
hoped that the User Groups will become very active as we begin the Ex Libris
implementation.
The next
ODIN Advisory Council has been tentatively scheduled for April 24 & 25,
2003 in