CIRC-093 Link Verify Report

The CIRC-093 “Link Verify” report compares the bibliographic records for a specific shelflist in your library with your CIRC item records. Any discrepancies between

an item's bibliographic record and its CIRC record, in the barcode ID, shelflist ID/holding library, or OCLC number, is listed on this report. Items that have only a bibliographic or

CIRC record are also listed.

 

You can use the “Link Verify” report to verify the barcoding of specific shelflist ID/ holding libraries or more than one shelflist may be included in the report (however,

shelflist items will be merged and arranged by their OCLC numbers and will not be in shelflist order)

 

Error messages are generated by PALS due to a discrepancy between the item's bibliographic record and its CIRC record. The following are the possible error messages:

 

NO BARCODE ITEM FOR BIB OR SHELFLIST ERR

The system found no barcoded item linked to both this bib record and shelflist.  Use the bib record information to look for the item. If you do not want to barcode the item that is fine! If you do want to barcode the item, use LIR (Load Item Record) or ECM (Enter Conversion Mode) to barcode the item and create the item record.  If the item has a barcode and was linked to the wrong bib record, use CIR (change Item Record) to correct the bibliographic record ID on the item record.  If the item is barcoded, but the shelflist ID included in the item record does not match the bib record, check to determine which record’s shelflist is correct (OCLC or CIRC) and make the appropriate correction.

 

ITEM SHELFLIST IS BLANK

The shelflist ID was not entered in the item record.  Determine the shelflist ID for the item and use the CIR (Change Item Record) command to enter it.

 

NEW ITEM – POSSIBLE SHELFLIST ERROR

The item was loaded recently and the system wants you to verify that the shelflist ID used is correct.  If it is wrong, use CIR (Change Item Record) to fix.

 

ITEM RECORD WITHOUT MATCHING BIB

An item was entered into CIRC with a bib record ID that does not exist in your online catalog.  Check your online catalog for the correct bib ID and if the number in the item record is incorrect, use the CIR (change Item Record) command to enter/change the correct bib record ID into the system so the item links to the bib record.  This error may also mean that the bib record or item record was not loaded within the same timeframe, so if you find the bib record ID is correct and also linked to the bib record, do nothing.

 

UNABLE TO FIND 049 IN BIB FOR THIS ITEM

            If this message appears, contact the ODIN Office.

 

INVALID OR MISSING END OF TAG CHARACTER

            If this message appears, contact the ODIN Office.

 

ITEM SHELFLIST DOES NOT MATCH BIB

The 049 field in the OCLC record and the shelflist ID number in the item record do not match. Check the item to determine which record (OCLC or CIRC) is incorrect.  If the CIRC record is incorrect, use the CIR command to correct it.  You will have to correct the shelflist ID and any other fields that need correction.  If the OCLC record is incorrect, use the (MED) Marc Editor to make the appropriate correction.

 

UNABLE TO VERIFY SHELFLIST ID

The shelflist ID attached to this item no longer exists in your institution profile.  Use SHELF to determine what the correct shelflist ID is and use CIR (Change Item Record) to correct the error.

 

WITHDRAWN ITEM – BIB NOT CANCELLED

            The item record was withdrawn from CIRC but still has a bib record in the system.  Check to

see if the item was supposed to be withdrawn.  If other items are linked to the bib record, do nothing.  If all item records have been withdrawn and you do not intend to ever get another copy, withdraw the bib record from OCLC.  If the record should not have been withdrawn, use the RWI (Reinstate Withdrawn Item) command to reinstate the item record.